Information Technology
An internal service that provides and maintains technology and infrastructure management for the County of Oxford and local area municipalities. The Information Technology (IT) division is responsible for the technology tools used to ensure the safety and protection of the County’s data, information, and computer systems.
This portfolio is categorized into two components, based on their life spans and maintenance strategies; computer equipment and supporting IT Infrastructure (including servers and firewalls). Applications and software which the County has licensing agreements for are not included.
Inventory
| Asset Component | Unit | Replacement Cost |
| Computer Equipment | total | $1,000,000 |
| IT Infrastructure | total | 912,258 |
| Total Replacement Cost | $1,912,258 | |
Assets under this portfolio are strongly impacted by rapid technology changes and pricing structures implemented through vendors. This alters projected capital and operating budget needs frequently over a 10-year period. As part of the annual budget process, County staff obtain current replacement values to ensure the most accurate costing is available for decision making purposes.
Condition
The current condition assessment approach for assets within this portfolio is age based.
Key Performance
| Key Service Attribute | LOS Statement | Performance Measure | 2022 | 2023 | Target |
| Quality | Providing information technology services at the appropriate quality | % of IT equipment in fair or better condition | 100% | 100% | 80% |
Funding Gap Analysis
This portfolio is currently funded by an annual contribution to the Information Systems reserve, through charges to each service area, along with an annual allocation of interest earned. Contributions from the service areas are funded from both the annual levy and water and wastewater rates.
The graph illustrates the anticipated asset management 10-year lifecycle needs (expenditures) and anticipated funding for the 2024 to 2033 period, reflecting an approximate $0.4 million deficit in funding availability over the period.
To achieve the required investment level, increases to the annual contribution will be incorporated. For long-term sustainability, staff will continue to review the annual contribution to the Information Systems reserve with each business plan and budget cycle to ensure it reflects the needs of this portfolio.