Corporate Facilities
Administration facilities provide safe and efficient work and meeting places for County staff, Council, other organizations, and members of the public. The fleet, facilities and energy management division manage and maintain facilities assets across all service areas within the County, allowing those assets to meet functional requirements along with building and safety codes, while operating in a safe and efficient manner. The administrative buildings provide space for staff workstations, equipment, and material; provide modern and effective meeting places; and support the County in delivering front-line and administrative services.
This portfolio is categorized into four components; facilities, furniture and equipment, renewable energy assets (those managed corporately in support of the Renewable Energy Action Plan) and County of Oxford Integrated Network (COIN) Towers. Minor equipment, not included within another appendix is included in the furniture and equipment bucket under this portfolio.
Inventory
| Asset Component | Unit | Current Inventory | Replacement Cost |
| Facilities | bldg | 7 | $63,365,473 |
| Renewable Energy | each | 17 | 7,764,647 |
| Furniture and Equipment | total | N/A | 2,658,991 |
| COIN Towers | each | 15 | 2,008,964 |
| Total Replacement Cost | $75,798,075 | ||
Replacement Costs were determined by recent tenders where possible, through use of costs obtained during the 2024 Budget process along with other estimates from County staff where inflated historical costs were deemed to be insufficient.
Condition
The County completes building condition assessments (BCA) on a 10-year cycle. The BCAs assess and document the current condition of facilities to identify capital repairs and replacements which may affect the continued operation of the property over the next ten (10) years, and to provide an assessment as to the level of accessibility for each property. Replacement costs are also requested as a part of this process. BCAs were completed on the general administrative buildings in 2016 and 2020 with updated BCAs anticipated for 2026 and 2030.
Key Performance
| Key Service Attribute | LOS Statement | Performance Measure | 2022 | 2023 | Target |
| Quality | Maintaining facilities in a state of good repair. Providing facilities in acceptable condition. | % of building components in fair or better condition | 84% | 84% | TBD |
| Environmental Stewardship | Operating and maintaining facilities in an environmentally conscious manner. | Annual energy consumption per square metre | 189.3 ekWh/SM | 165.4 ekWh/SM | 92.2 ekWh/SM |
| Total Green House Gas (GHG) emissions per square metre | 0.0199 tCO2e/SM | 0.0159 tCO2e/SM | 0.0101 tCO2e/SM |
Funding Gap Analysis
This portfolio is currently funded by an annual contribution to the Corporate General Facilities reserve, and an annual allocation of interest earned.
The graph illustrates the anticipated asset management needs (expenditures) and anticipated funding for the 10-year period of 2024 to 2033, reflecting an approximate $5.1 million surplus in funding availability over the period.
As of the 2024 budget preparation, no funds have specifically been contributed to reserve for the lifecycle needs of the renewable energy projects under this portfolio. As part of the 2025 budget process staff will review the implementation of annual contributions to reserve, either through re-directing savings resulting from declining debenture obligations or a direct levy contribution.
Staff will continue to incorporate the annual capital requirements into the rent negotiation process for facilities that are rented. Staff will also review the annual charges to departments for the facilities spaces they use to ensure the charges appropriately reflect both operating needs and capital lifecycle needs, recommending increases where appropriate.